Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2023/S 000-006400/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Postal address: Ministry of Defence, Walnut 2B, Abbeywood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact Person: Airborne Equipment PDS SCO – Lee Robles
Email: desc17csae-commercial@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Airborne Equipment PDS Support with Equipment and Spares
II.1.2) Main CPV code: 50600000
II.1.3) Type of contract Services
II.1.4) Short Description:
The C-17 Command Support and Airborne Equipment Delivery Team (C17CSAE DT) as part of the UK Ministry of Defence (MOD) has a requirement to procure the through-life support for in-service Airborne Forces Equipment (AFE) and Airborne Delivery Equipment (ADE) parachute systems. This shall also include the procurement of capital spares, their components & ancillaries, and for technical advice.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Lowest offer: 3000000/ Highest offer: 10000000 taken into consideration
Currency: GBP

II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 39523000

II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The C-17 Command Support and Airborne Equipment Delivery Team (C17CSAE DT) as part of the UK Ministry of Defence (MOD) has a requirement to procure the through-life support for in-service Airborne Forces Equipment (AFE) and Airborne Delivery Equipment (ADE) parachute systems. This shall also include the procurement of capital spares, their components & ancillaries, and for technical advice.

It is intended to award a new contract up to the value of £10M with IrvinGQ Limited. It is intended this contract be let for two years with an option to extend for two separate periods of one year. A breakdown of contract value is as follows:
Contract year 1 and 2 £6M; plus
Contract option year 1 £2M; plus
Contract option year 2 £2M.
It has been determined that this contract can be placed using the Negotiated Procedure Without Prior Publication of a Contract Notice in accordance with Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 (DSPCR 2011) for technical reasons due to IrvinGQ Limited being the sole Design Organisation (DO), and/or Original Equipment Manufacturer and sole distributor of items approved by the relevant system Coordinating Design Organisations, for the ADE, AFE systems. As such they are deemed by the respective Type Airworthiness Authorities (TAAs) and Engineering Authorities (EAs) to be the only Design Organisation Approval Scheme (DAOS) approved supplier that meets the Safety and Airworthiness requirements to provide and maintain the AE systems.

IrvinGQ Limited also holds the specific know-how, tools and proprietary information, in the form of the drawings setting out the design and engineering of the systems. This information is unavailable to other economic operators and the Authority does not have access to the drawing sets IrvinGQ Limited produced and uses to manufacture the equipment. Other providers would therefore be unable to replicate the systems, or items to support the systems, with certainty or provide the requisite safety assurances. It is considered that awarding a contract to any other organisation would present an unacceptable safety and airworthiness risk.

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
In this contract there is two twelve (2 x 12) month options.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: C17CSAE/706732450
Title: AE PDS Support and Spares Contract

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2023-03-06
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: IrvinGQ Limited
Postal address: IrvinGQ
Town: Llangeinor, Bridgend
Postal code: CF32 8PL
Country: United Kingdom
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: C17CSAE AE Commercial Team
Postal address: Walnut 2B
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
E-mail: DESC17CSAE-Commercial@mod.gov.uk
Internet address:

VI.5) Date of dispatch of this notice:
2023-03-06

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU

No tenders or no suitable tenders/requests to participate in response to:
negotiated procedure with prior publication of a contract notice

The products involved are manufactured purely for the purpose of research, experiment,study or development under the conditions
stated in the directive(for services and supplies only)

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
It has been determined that this contract can be placed using the Negotiated Procedure Without Prior Publication of a Contract Notice in accordance with Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 (DSPCR 2011) for technical reasons due to IrvinGQ Limited being the sole Design Organisation (DO), and/or Original Equipment Manufacturer and sole distributor of items approved by the relevant system Coordinating Design Organisations, for the ADE, AFE systems. As such they are deemed by the respective Type Airworthiness Authorities (TAAs) and Engineering Authorities (EAs) to be the only Design Organisation Approval Scheme (DAOS) approved supplier that meets the Safety and Airworthiness requirements to provide and maintain the AE systems.

IrvinGQ Limited also holds the specific know-how, tools and proprietary information, in the form of the drawings setting out the design and engineering of the systems. This information is unavailable to other economic operators and the Authority does not have access to the drawing sets IrvinGQ Limited produced and uses to manufacture the equipment. Other providers would therefore be unable to replicate the systems, or items to support the systems, with certainty or provide the requisite safety assurances. It is considered that awarding a contract to any other organisation would present an unacceptable safety and airworthiness risk.