Defence Online

Type of document: Contract Notice
Country: United Kingdom

UK-Bristol: Petroleum products, fuel, electricity and other sources of energy.
Section I: Contracting Authority
I.1) Name and addresses
Ministry of Defence, Land Equipment, Defence Fuel Acquisition Programme (DFAP)
Abbey Wood, Bristol, BS34 8JH, United Kingdom
Tel. +44 123456789, Email: DESCommodities-Comrcl-Fuel@mod.gov.uk
Contact: Leon Gallagher
Main Address:
NUTS Code: UKK
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DFAP/0044 – Ground Fuel to Exercise
Reference Number: Not provided
II.1.2) Main CPV Code:
09000000 – Petroleum products, fuel, electricity and other sources of energy.

II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The Authority requires Diesel fuel (DIESO MT (NATO Code F-54) complying with BS EN 590 (latest issue)) to be supplied into the Authority’s Bulk Fuel Carrying Vehicles (BFCVs) or Deployable Bulk Fuel Installations (DBFIs) in order to provide fuel support to military exercises. It is anticipated that the requirement for filling the Authority’s vehicles will be met by the Supplier’s vehicles delivering fuel directly into the Authority’s vehicles at a site that offers suitable security, accessibility and environmental protection.

The DPBIs will be located in purpose built areas on military training areas.
II.1.5) Estimated total value:
Value excluding VAT: 1,300,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
09000000 – Petroleum products, fuel, electricity and other sources of energy.

II.2.3) Place of performance:
UKH EAST OF ENGLAND
UKF EAST MIDLANDS (ENGLAND)
UKG WEST MIDLANDS (ENGLAND)
UKK SOUTH WEST (ENGLAND)
UKC NORTH EAST (ENGLAND)

II.2.4) Description of procurement: The Authority requires Diesel fuel (DIESO MT (NATO Code F-54) complying with BS EN 590 (latest issue)) to be supplied into the Authority’s Bulk Fuel Carrying Vehicles (BFCVs) or Deployable Bulk Fuel Installations (DBFIs) in order to provide fuel support to military exercises. It is anticipated that the requirement for filling the Authority’s vehicles will be met by the Supplier’s vehicles delivering fuel directly into the Authority’s vehicles at a site that offers suitable security, accessibility and environmental protection.

The supplies must be carried out on 9 training sites situated across the UK – details of these sites will be provided as part of the tender documentation.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,300,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/04/2021 / End: 31/03/2024
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Year 1 & 2 will be firm year commitments. Year three (3) will be an optional year which will be activated by the Authority based on requirement towards the end of firm years one (1) and two (2).
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: If you are interested in this Tender, please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) working days before for the deadline to request the DFAP/0044 – Ground Fuels to Exercise Tendering documents and, when available, the AWARD Virtual Tender Board log-in details.

Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure: Open Acclerated
Justification for the choice of accelerated procedure: Issued electronically
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement – NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided

IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 16/02/2021 Time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 4

IV.2.7) Conditions for opening of tenders:
Date: 16/02/2021
Time: 10:00
Place:
AWARD Virtual Tender Board Portal

Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted No
Electronic payment will be used Yes
VI.3) Additional Information: If you are interested in this Tender, please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) business days before the deadline (9th February 2021) to request the DFAP/0044 – Ground Fuels to Exercise Tendering documents and, when available, you will be provided the AWARD Virtual Tender Board log-in details.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk VI.4) Procedures for review
VI.4.1) Review body:
Ministry of Defence, Land Equipment, Defence Fuels Acquisition Programme (DFAP)
, MOD Abbeywood, Bristol, BS34 8JH, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
If you are interested in bidding for this Tender please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) working days before for the deadline stated below. You will then be provided with the AWARD® Virtual Tender Board login details when the portal is created, no later than 5 business days before the Tender submission date.

Your Tender must be submitted electronically via the AWARD® Virtual Tender Board by 16 February 2021, 10:00:00am (GMT). The Authority reserves the right to reject any Tender received after the stated date and time. Hard copy, paper or delivered digital Tenders (e.g. DVD) are no longer required and will not be accepted by the Authority. Tenderers are required to submit an electronic online Tender response to ITT DFAP/0044 — Ground Fuel to Exercise. You must provide one priced copy of your Tender and one unpriced copy. You should ensure that there are no prices present in your unpriced copy

Tenderers will receive AWARD® login details no later than 5 business days before the Tender submission date. Once logged into the AWARD® service, uploading and submission instructions will be readily available. Login details will be sent via two separate automatically generated emails. Tenderers should ensure their local mail application settings allow receipt of computer-generated emails.

AWARD® is security accredited to OFFICIAL-SENSITIVE. Material that is protectively marked above this classification must not be uploaded.

A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.

The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 26/01/2021

Annex A