Defence Online

Type of document: Contract Notice
Country: United Kingdom

MOD Request For Information

GB-Bristol: Provision of Technical Support for Technical Review of Defence Standards
1. Contract Title
Title attributed to the request by the Contracting Authority: GB-Bristol: Provision of Technical Support for Technical Review of Defence Standards

2. Contracting Authority:
Ministry of Defence, Agencies/Misc, Other
MOD Abbey Wood (South), Bristol, BS34 8JH, United Kingdom
Tel. 030 679 87270, Email: Matthew.Long112@mod.gov.uk
Contact: Sue Waring, Steve Banfield, Matt Long, Attn: Sue Waring, Steve Banfield, Matt Long

3. Object of the Request for Information:
Contracting Authority’s file Reference number: DSCOM/CB/2242
Weblink to where further documentation can be obtained: www.contracts.mod.uk
Short description of requirement: Technical support services. Defence Fuels, Lubricants and Associated products (FLAP) are required by MOD for use in equipment and platforms across each of the FLCs. It is therefore critical to ensure that all product specifications used within Defence are fit for purpose.
CPV codes :
71356300 – Technical support services.

Time-limit: 27/08/2020 12:00 Information Requested: Confidentiality
1. All information included in this Request for Information (RFI) is confidential and only for the named addressee. No information included in your response, or in discussions connected to it, will be disclosed to any other party.

Introduction
2. We would like to invite your company to answer a few questions that will help with how we structure the tender documents going forward.
3. This RFI is not a bidding opportunity but a means by which industry can provide information. Any resulting procurement activity will be conducted competitively.

Background
4. Defence Fuels, Lubricants and Associated products (FLAP) are required by MOD for use in equipment and platforms across each of the Front-Line Commands (FLCs). It is therefore critical to ensure that all product specifications used within Defence are fit for purpose.

RFI Procedure
5. This RFI will be advertised on the Defence Contracts Online (DCO) and Contracts Finder and issued to all who request an RFI together with other companies whom the MOD believes may be able to provide useful intelligence on this requirement.
6. Responses to this RFI will be reviewed by subject matter experts from different functional areas within the MOD. Any details provided in response to this RFI will be used for information purposes only and will not be used to determine the potential Suppliers who will be invited to bid, should the Authority proceed to tender. Nor will responses be used to determine the Authority’s requirement.
7. The results and analysis of this RFI shall not constitute any form of pre-qualification exercise. Any formal procurement process will be undertaken in accordance with EU Procurement Law.
8. Nothing in this RFI, or any other engagements with Industry prior to a formal procurement process, shall be construed as a representation as to the Authority’s ultimate decision in relation to the future requirement.

How to deliver responses to this RFI
9. To respond to this RFI please complete the form at Annex A and return electronically to the e-mail address shown below no later than 12:00 Thursday 27th August 2020. Responses will be acknowledged electronically by return e-mail.

Contacts
10. For questions relating to this RFI, please contact:

Strategic Command, Defence Support, Joint Support, Defence Support Chain Operations and Movements (DSCOM)
E-mail: Sue.Waring723@mod.gov.uk, Stephen.Banfield100@mod.gov.uk, Matthew.Long112@mod.gov.uk.

Address:
NH3, Cedar 3C, #3351
MoD Abbey Wood
Bristol, BS34 8JH

Timeframe
11. This is the timeframe for the RFI and follow on activity:
a. Monday 27th July 2020 – RFI Published on Defence Contracts Online.
b. 12.00 – Thursday 27th August 2020 – Last date for submission of answers to RFI.

Annex A
RFI
27th July 2020
RFI

Please answer the following questions:
Company name
Company address

Name of Company representative completing this RFI
Contact details (email address and telephone number)
Company website address

Main products/services/line of business
Main market sector/customers
Number of years in this market sector

The Requirement

The MOD requires routine quality assurance testing of fuels, lubricants and associated products in line with STANAG 3149 latest issue Type B2 testing, or STANAG 4714 latest issue, or as directed by the Defence Strategic Fuels Authority (DSFA).

Can your company fulfil these requirements in line with the above standards/regulations?

Work is to consist of the following:

Analysis of routine samples provided by MOD units in compliance with the MOD policy dictated in JSP 317.

Logging of samples and input of test results (by product type) onto a computer-based laboratory management system.

Identification and subsequent analysis of sample/product non-conformance in consultation with the DSFA, followed by provision of comprehensive conclusions and recommendations on causes and remedies.

Determination of the quality of fuels and lubricant receipts and issues from Oil Fuel Depots and Royal Fleet Auxiliary vessels authorised to hold MOD owned fuel.

Re-certification of bulk products as fit for purpose after prolonged storage, suspected contamination, or when quality is in doubt.

Carry out Millipore testing in accordance with test method IP216 or IP423 as appropriate.

An occasional requirement for testing of samples outside normal office hours.

Taking these responsibilities into account, is your company able to successfully provide a service to the MOD for the provision of technical support for technical review of defence standards?