Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2018/S 246-566593/EN)
Nature of contract: Service contract
Procedure: Award of a contract without prior publication
Regulation of procurement: EU
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Town: Bristol
Country: United Kingdom
Contact Person: Rhys Barrett
Telephone: +44 3067939055
Email: rhys.barrett109@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Radar 1007/1009 Support Contract covering the provision of Engineering Support and the supply of Spares and Repairs

Reference number: CSA/4045
II.1.2) Main CPV code: 50000000
II.1.3) Type of contract Services
II.1.4) Short Description:
Radar 1007/1009 Support Contract covering the provision of Engineering Support and the supply of Spares and Repairs for up to 4 years
The intention is to award on a Single Source Procurement basis.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:1000000
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: 00 Main site or place of performance:Not specified / Other

II.2.4) Description of the procurement
The United Kingdom Ministry of Defence (the “Authority”) intends to place a contract with Kelvin Hughes Ltd (the “Company”) for the In-Service Support of Radar 1007/1009, to include the provision of Engineering Support and the Supply of Spares and Repairs. Radar 1007/1009 is fitted to a range of Royal Navy and Royal Fleet Auxiliary Platforms.
It is considered that this contract can be placed using the Negotiated Procedure Without Prior Publication pursuant to Article 28(1)(e) of Directive 2009/81/EC and Section 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 (SI 1848) on the basis that the contract may be awarded only to the Company for technical and safety related reasons. The Company alone has at its disposal the Specialist Knowledge, Design and Manufacturing Documentation and Field Service Expertise built up since the introduction of Radar 1007 to the RN/RFA in 1986 and Radar 1009 to the RN/RFA in 2003

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
1 option year

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information:
The planned term of the contract is for a period of up to 4 years consisting of 3 years with the addition of 1 optional year support, for the period 1.4.2019 to 31.3.2023. The estimated value of this contract over the 4-year term approximately 1 000 000 GBP dependent upon whether the 1 optional year is taken up and the quantity of spares and repairs purchased over the contract duration.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: CSA/4045
Title: Radar 1007/1009 Support Contract covering the provision of Engineering Support and the supply of Spares and Repairs

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2018-12-17
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Kelvin Hughes Ltd
Postal address: Voltage, Mollison Avenue
Town: Enfield
Postal code: EN3 7QX
Country: United Kingdom
Telephone: +44 1992805289
Email: Surveillance.Support@kelvinhughes.co.uk
Nuts code: 00
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20181218-DCB-13747858
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Town: Bristol
Country: United Kingdom
Telephone: +44 67939055
E-mail: rhys.barrett109@mod.gov.uk

VI.4.2) Body responsible for mediation procedures
Official name: Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Town: Bristol
Country: United Kingdom
Telephone: +44 3067939055
E-mail: rhys.barrett109@mod.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Ministry of Defence, Ships, Maritime Combat Systems (MCS) Team
Town: Bristol
Country: United Kingdom
Telephone: +44 3067939055
E-mail: rhys.barrett109@mod.gov.uk

VI.5) Date of dispatch of this notice:
2018-12-18

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The United Kingdom Ministry of Defence (the “Authority”) intends to place a contract with Kelvin Hughes Ltd (the “Company”) for the In-Service Support of Radar 1007/1009, to include the provision of Engineering Support and the Supply of Spares and Repairs. Radar 1007/1009 is fitted to a range of Royal Navy and Royal Fleet Auxiliary Platforms.
The planned term of the contract is for a period of up to 4 years consisting of 3 years with the addition of 1 optional year support, for the period 1.4.2019 to 31.3.2023. The estimated value of this contract over the 4-year term approximately 1 000 000 GBP (one million pounds sterling) dependent upon whether the 1 optional year is taken up and the quantity of spares and repairs purchased over the contract duration.
It is considered that this contract can be placed using the Negotiated Procedure Without Prior Publication pursuant to Article 28(1)(e) of Directive 2009/81/EC and Section 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 (SI 1848) on the basis that the contract may be awarded only to the Company for technical and safety related reasons. The Company alone has at its disposal the Specialist Knowledge, Design and Manufacturing Documentation and Field Service Expertise built up since the introduction of Radar 1007 to the RN/RFA in 1986 and Radar 1009 to the RN/RFA in 2003.