Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 176-399759/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Services

Contract notice
Section I: Contracting authority
I.1) Name and addresses
Official name: City & County of Swansea
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: United Kingdom
Telephone: +44 1792636000
Email: procurement@swansea.gov.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of a Children and Young People’s Counselling Service
Reference number: CCS/18/078
II.1.2) Main CPV code: 85312320
II.1.3) Type of contract Services

II.1.4) Short Description:
Swansea Council is seeking to appoint an organisation to achieve the vision of an integrated and flexible counselling service which would meet the need for building resilient children and young people. The focus on building resilience is a key aspect of the developing Integrated Wellbeing Strategy.

II.1.6) Information about lots:
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)

II.2) Description:
II.2.2)Additional CPV code(s)
Main CPV code: 85312300
Main CPV code: 85312320
Main CPV code: 98000000

II.2.3) Place of performance
Nuts code: UKL18
Main site or place of performance:Swansea
II.2.4) Description of the procurement
Swansea Council is seeking to appoint an organisation to achieve the vision of an integrated and flexible service which would meet the need for building resilient children and young people. The focus on building resilience is a key aspect of the developing Integrated Wellbeing Strategy.
Whilst the Service should be integrated and seamless for children and young people and their families, it should be noted that there are different elements to this contract which will require differences in relation to reporting on outcomes and expenditure. The Statutory requirement is funded via the School Based Counselling Allocation to provide services for 11 – 18 year olds. The Non Statutory element for the delivery of age appropriate services for 4 – 10 year olds is funded through the Welsh Governments (WG) Families First Grant.
The Council are looking to appoint 1 Service Provider to cover all elements of the Contract.

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start:2018-12-03
/ End:2021-08-31
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.14) Additional information:
The contract will be for an initial contract period of 3.12.2018 – 31.8.2021, with the option to extend for up to 24 months at the discretion of the Council. The contract start date is indicative and subject to change.

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
List and brief description of conditions of rules and criteria:Please see tender documents.

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision: Please see tender documents.

III.2.2) Contract performance conditions:
Please see tender documents.

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Form of procedure:
Open procedure
IV.1.11) Main features of the award procedure:
Please see tender documents.

IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Time limit for receipt of expressions of interest
Date:2018-10-11
Local time:12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN, CY

Section V: Award of contract

Section VI: Complementary information
VI.2) Information about electronic workflows
VI.3) Additional information:
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal () you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1) Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal:
— Click the “Suppliers register here” link,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure),
— Agree to the terms and conditions and click “continue”.
2) Express an interest in the project:
— Login to the portal with your username/password,
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier),
— Click on the relevant ITT to access the content,
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only),
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3) Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
(WA Ref:83778)
The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review
VI.4.1) Review body
Official name: City & County of Swansea, Legal, Democratic Services & Business Intelligence
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: United Kingdom
Telephone: +44 1792636000
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council may incorporate a minimum 10 calendar day voluntary standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4) Service from which information about the review procedure may be obtained
Official name: City & County of Swansea, Legal, Democratic Services & Business Intelligence
Postal address: Civic Centre
Town: Swansea
Postal code: SA1 3SN
Country: United Kingdom
Internet address: www.swansea.gov.uk
VI.5) Date of dispatch of this notice:2018-09-11

Post written by: Andrew Perry