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Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 176-399229/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Services

Section I: Contracting authority
I.1) Name and addresses
Official name: NHS Wales Shared Services Partnership Procurement Services
Postal address: 8th Floor Brecknock House, University Hospital of Wales
Town: Cardiff
Postal code: CF14 4XW
Country: United Kingdom
Contact Person: Peter Tune
Telephone: +44 2920745357
Email: peter.tune@wales.nhs.uk
Internet address(es):
Main address:
Address of the buyer profile:

The contract is awarded by central purchasing body
I.3) Communication
Access to the procurement documents is restricted.Further information can be obtained at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Maintenance of Fire Alarms – University Hospital of Wales Llandough

Reference number: 18/2503/EC
II.1.2) Main CPV code: 31625200
II.1.3) Type of contract: Services
II.1.4) Short Description: NHS Wales Shared Services Partnership on behalf of the Cardiff and Vale University Health Board are seeking for one supplier to provide maintenance services encompassing the inspection, testing, maintenance and cleaning of all Fire Alarm system equipment located in the University Hospital of Wales Llandough and other sites.
II.1.5) Estimated total value:
Value excluding VAT: 265000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
31625200

II.2.3) Place of performance
Nuts code: UKL22
Main site or place of performance:Cardiff and Vale University Health Board
II.2.4) Description of the procurement:
NHS Wales Shared Services Partnership on behalf of the Cardiff and Vale University Health Board are seeking for one supplier to maintain and support the Fire Alarm System located at The University of Wales Hospital Llandough. The majority of the service requirements will encompasses the inspection, testing, maintenance and cleaning of all Fire Alarm system equipment located in Llandough though many other sites are also included in the requirements.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewalyes Description of renewals:3 years plus option to extend for 1 year, plus 1 year

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Not Applicable.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-10-16 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Tender must be valid until:2018-10-16
IV.2.7) Conditions for opening tenders
Date: 2018-10-16 Local time: 16:00
Information about authorised persons and opening procedure:As per the tender documents

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Please note additional information on this procurement:
1) The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2) Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3) The Contracting Authority will not accept completed ITT’s after the stated closing date.
4) All documents to be priced (where applicable) in sterling and all payments made in sterling.
5) All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6) In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
7) Prospective suppliers should note that NHS Shared Services Partnership — Procurement Services is acting on behalf of Cardiff and Vale ULHB
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
(WA Ref:85371)
VI.4) Procedures for review
VI.4.1) Review body
Official name: NHS Wales Shared Services Partnership
Postal address: 8th Floor, Brecknock House, University Hospital of Wales
Town: Cardiff
Postal code: CF14 4XW
Country: United Kingdom
Telephone: +44 2920745357
E-mail: peter.tune@wales.nhs.uk
Internet address:

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts(Amendments) Regulations.

VI.5) Date of dispatch of this notice:2018-09-12

Post written by: Andrew Perry