Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2018/S 081-182829/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Regulation of procurement: EU
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services
Directive 2009/81/EC

Directive 2009/81/EC

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, Ships, Communications and Situational Awareness (CSA)
Postal address: Ash 1c #3114, MoD AbbeyWood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Email: katherine.crumb166@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Information Data Distribution Systems (IDDS) In Service Support Contract

Reference number: CSA/3064
II.1.2) Main CPV code: 32260000
II.1.3) Type of contract Services
II.1.4) Short Description:
IDDS In service Support Contract for the LPD Class, ASTUTE Class and AO Class.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:3500000
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: UKD1 Main site or place of performance:Cumbria.

II.2.4) Description of the procurement
1. The Communications and Situational Awareness Team, within Defence Equipment and Support (DE and S), which is part of the United Kingdom Ministry of Defence (the “Authority”) intends to place a contract commencing on 1.10.2018 with BAE Systems Marine Ltd (the “Company”) to provide In-Service Support for the Information Data Distribution Systems (IDDS) fitted to the Albion Class, Astute Class Submarines and Auxiliary Oil Replenishment Class Platforms. This contract will include post design services, maintenance, repair, replacement component spares and obsolescence management for the IDDS constituted by the following Navigation Data Distribution Systems:
— Operational Information System (OIS),
— Multi-Function Displays (MFD),
— Own-Ship Data Distribution System (OSDDS),
— Platform Information Distribution System (PIDS).

II.2.5) Award criteria
II.2.11) Information about options
Options:yes
Description of options:
This will be a 3 year contract with an additional 2 option years.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice(in accordance with Article 28 of Directive 2009/81/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: CSA/3064
Title: IDDS In Service Support Contract

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2018-02-05
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: BAE Systems Marine Limited
Postal address: Barrow-in-Furness
Town: Cumbria
Postal code: LA14 1AF
Country: United Kingdom
Nuts code:
The contractor is an SME: no

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
Initial estimated total value of the contract/lot/concession: 3500000
Total value of the contract/lot/concession:3500000
Currency:GBP
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2018425-DCB-12301005.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, Ships, Communications and Situational Awareness (CSA)
Town: Bristol
Country: United Kingdom
E-mail: katherine.crumb166@mod.gov.uk

VI.4.2) Body responsible for mediation procedures
Official name: Ministry of Defence, Ships, Communications and Situational Awareness (CSA)
Town: Bristol
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2018-04-25

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without publication of a call for competition in accordance with
Article 28 of Directive 2009/81/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
1. The Communications and Situational Awareness Team, within Defence Equipment and Support (DE&S), which is part of the United Kingdom Ministry of Defence (the “Authority”) intends to place a contract commencing on 1.10.2018 with BAE Systems Marine Ltd (the “Company”) to provide In-Service Support for the Information Data Distribution Systems (IDDS) fitted to the Albion Class, Astute Class Submarines and Auxiliary Oil Replenishment Class Platforms. This contract will include post design services, maintenance, repair, replacement component spares and obsolescence management for the IDDS constituted by the following Navigation Data Distribution Systems:
— Operational Information System (OIS),
— Multi-Function Displays (MFD),
— Own-Ship Data Distribution System (OSDDS),
— Platform Information Distribution System (PIDS).
2. The term of the contract is three years (with an option for the Authority to extend the contract for an additional 2 years, built up in 1 year increments). The total value of the contract is estimated to be c3 500 000 GBP over the duration of the contract.
3. It is considered that this contract can be placed using the negotiated procedure without prior publication pursuant to Article 28(1)(e) of Directive 2009/81/EC and Section 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011 (SI 1848), on the basis that the contract may be awarded only to the Company for technical reasons:
a. This is because no supplier other than the Company can maintain and repair the equipment as specific know-how, extensive technical knowledge and maintenance history of the products and characteristics of the system(s) being maintained is required;
b. No supplier other than the Company has the specific tools and equipment required for the support of this complex military equipment;
c. The Equipment on board the ships is fully integrated. The IDDS equipment has direct interfaces with various combat systems on board of the platforms. These interfaces require the integrity of the sub-system to perform at both component and sub-system level. The hardware and software fitted to the ships are interdependent and therefore any failure in the system would almost certainly result in operational failures presenting an unacceptable risk to safety by preventing the vessels from fulfilling their operational tasking and complying with legislative requirements. Because of the reasons listed only the Company can perform the contract.