Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2018/S 043-094979/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Regulation of procurement: EU
Type of bid required: Not applicable
Voluntary ex ante transparency notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Public Health England
Manor Farm Road, Porton Down
Salisbury
Postal code: SP2 0QT
United Kingdom
For the attention of: Alpesh Sevani
Email: Alpesh.sevani@phe.gov.uk
Electronic access to information:
Electronic submission of tenders and requests to participate:
I.2) Type of the contracting authority:
I.3) Main activity:
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract
II.1) Description:
II.1.1) Title attributed to the contract:
For the Provision of Rapid Containment Kits
II.1.2) Type of contract and location of works, place of delivery or of performance:
SUPPLIES
Main site or location of works, place of delivery or of performance: PHE Porton Site
II.1.3) Information about a framework agreement or a dynamic purchasing system (DPS):
II.1.4) Short description of the contract or purchase(s):
PHE is seeking to purchase 3 Rapid containment kits. Due to the high virulence of many pathogens in emerging epidemics it is essential for PHE microbiology to purchase a containment facility to provide a safe working environment for microbiological diagnostics and research. This is facilitated by the glove box, a portable isolator providing a safe working environment which allows the safe handling of dangerous pathogens such as Ebola. PHE therefore intend to purchase 3 Rapid Containment Kits.
Safety.
— Glovebox should operate at negative pressure between -50 and -75 Pa (in accordance with HSG 280 04/2015: ‘Guidance for licence holders on the containment and control of specified animal pathogens SAPO regulations),
— Alarm to indicate when negative pressure is out of specification,
— HEPA filtered/ optional chemical filter for formaldehyde/ammonia gas safe exhaust extraction,
— Chemically resistant to chlorine, ammonia and formaldehyde,
— Safe and rapid transfer port or ports facilitated by visual or audible warning to prevent accidental opening and containment breach,
— In-field leak testing facility (Certified leak testing ISO 14644),
— Clear panels: Must be able to see inside the cabinet from most angles to allow a good view inside for both operator and ‘buddy’,
— Minimum work space of 50cm x 80cm,
— Electrical supply within cabinet for laboratory equipment (microfuge, hotblock) and formaldehyde disinfection kettle.
Deployable:
— Portability: Must comply to Aircraft cargo luggage restrictions:<31kg including flight case and within normal cargo hold luggage dimensions,
— Ergonomics: Clear view inside box. Ergonomic placement of glove ports and design dimensions must consider user comfort. Evidence of low fatigue during extended use required. The glove boxes are used for several hours at a time and maintaining a level of user comfort is of paramount importance to prevent work-related upper limb disorders. This is of major importance as multiple cases of WRULD when operating Class III cabinets and glove boxes have been recorded both inside and outside occurred at PHE when using containment equipment,
— Power: Battery and mains to ensure functionality is maintained during intermittent or absent power supply,
— Durability: Must be robust for frequent transport and extended use in the field,
— Parts: Emergency procurement of replacement parts may be necessary. Parts must be available in good time to ensure continuity of service in remote areas.
Field -tested.
It is an absolute requirement that any glovebox has been extensively field tested to ensure it meets all deployable requirements and can be operated to the stringent safety parameters defined above for long durations. Documentation to support its use in the field must be evidenced to provide assurance that Safe systems that are fit for purpose.
II.1.5) Common procurement vocabulary (CPV):
38000000,
II.1.6) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): YES
II.2) Total final value of contract(s)
II.2.1) Total final value of contract(s)
115 000 EUR
Section IV: Procedure
IV.1) Type of procedure:
Award of a contract without prior publication of a contract notice in the Official Journal of the European Union (in the cases listed in Section 2 of Annexes D1, D2 or D3 as appropriate)
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical,
PHE is seeking to purchase 3 Rapid containment kits. Due to the high virulence of many pathogens in emerging epidemics it is essential for PHE microbiology to purchase a containment facility to provide a safe working environment for microbiological diagnostics and research. This is facilitated by the glove box, a portable isolator providing a safe working environment which allows the safe handling of dangerous pathogens such as Ebola. OWR GmbH are the only supplier capable of providing the required Rapid containment kits. Therefore the decision was made to award a PHE wide contract for the Rapid containment kits to OWR GmbH.
IV.2) Award criteria
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
IV.3.2) Previous publication(s) concerning the same contract:
Section V: Award of contract
V.1) Date of contract award decision:
V.2) Information about offers:
V.3) Name and address of economic operator in favour of whom the contract award decision has been taken:
OWR Gmbh
Oberschefflenzer Str 9
Postal code: 74834 Elztal-Rittersbach
V.4) Information on value of contract:
Total final value of the contract:
Value: 115 000 EUR
V.5) Information about subcontracting:
The contract is likely to be sub-contracted: No
Section VI: Complementary information
VI.1) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds:VI.2) Additional information:
VI.3) Procedures for appeal
VI.4) Date of dispatch of this notice:
28.02.2018
