Defence Online

Type of document: Contract Notice
Country: United Kingdom

GENERATOR MAINTENANCE SERVICE
Single stage – Any candidate may submit a tender.
Contract type: Service contract
Contracting authority: South Wales Fire and Rescue Service and Mid and West Wales Fire and Rescue Service, Headquarters, Forest View Business Park, Llantrisant, CF72 8LX. Tel: 01443232755. Fax: 01443232180. Web: www.southwales-fire.gov.uk, Electronic access to information: www.sell2wales.gov.wales, Electronic submission of tenders and requests to participate: www.sell2wales.gov.wales (Julie Snooks), CF72 8LX.
Object of the contract
Location: WALES
West Wales and The Valleys
Isle of Anglesey
Gwynedd
Conwy and Denbighshire
South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
Bridgend and Neath Port Talbot
Swansea
East Wales
Monmouthshire and Newport
Cardiff and Vale of Glamorgan
Flintshire and Wrexham
Powys
The Contracting Authority seeks to appoint a suitably qualified and experienced contractor to provide Generator Maintenance. This will comprise of maintenance and servicing of different types of Generator sets installed throughout the Awarding Authority.
The contract will be split into 2 lots, and suppliers will have the opportunity to bid for one or both lots.
The term of the contract will be 3 years with an option to extend, at the sole discretion of the Contracting Authority, for up to an additional in 2 years.
CPV: 50600000, 50000000, 31120000, 50710000, 50532300
Administrative Information
Reference number attributed to the notice by the contracting authority:
SWT005
WA Ref:69182
Time-limit for receipt of completed tenders 7.8.2017 (12:00:00)
For further information/documentation regarding the above contract notice please visit
Other Information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Total quantity or scope of tender
Lot 1
The Contractor will be required to carry out planned maintenance and inspection of the generators as per the asset list provided in Appendix A.
The Contractor will be required to carry out planned maintenance as per the maintenance schedule set out below in 2.4. The frequency of planned maintenance and inspection shall be every 4 months.
During this visit the Contractor shall carry out a mains failure test on all sites except where portable generators are installed at Cowbridge and Penarth.
The mains failure test at stations will be carried out after arrangements have been with the station commander or duty watch manager.
The mains failure test at the headquarters site in Llantrisant shall be carried out after suitable arrangements have been made with the Service Manager.
The Contractor shall also carry out an annual test of the engine oil. The engine oil analysis shall check for wear, contamination and chemistry, as listed in the sample oil testing below 2.3. Oil change and filter change frequencies shall be based on the Manufacturer’s recommendations.
The Contractor shall provide the Awarding Authority with a consignment note (Hazardous waste regulations 2005) for all waste removed from site.
Lot 2
The Contractor will be required to carry out planned maintenance and inspection of the generators as per the asset list provided in Appendix A.
The Contractor will be required to carry out planned maintenance as per maintenance schedule set out below in 2.4. The frequency of planned maintenance and inspection shall be every 6 months.
During this visit the contractor shall carry out a mains failure test on all site except where portable generators are installed (Control Bus).
The mains failure test at stations will be carried out after arrangements have been made with the station commander or duty watch manager.
The mains failure test at the headquarters site in Carmarthen shall be carried out after suitable arrangements have been made with the Service Manager.
The Contractor shall carry out an annual test of the engine oil. The engine oil analysis shall check for wear, contamination and chemistry, as listed in the sample oil testing below 2.3. Oil change and filter change frequencies shall be based on the manufactures recommendations.
The Contractor shall provide to the Awarding Authority a consignment note (Hazardous waste regulations 2005) for all waste removed from site.
Estimated award date: 25-08-2017
Language or languages in which tenders or requests to participate can be drawn up: EN
Tender Submission Postbox
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Additional Information
The buyer considers that this contract is suitable for consortia bidding.
The additional documents relating to this notice are available from the website above.
TKR-2017719-EX-516413