Defence Online

Type of document: Voluntary ex ante transparency notice
Country: United Kingdom
OJEU Ref: (2017/S 066-124772/EN)
Nature of contract: Service contract
Procedure: Negotiated without a call for competition
Regulation of procurement: EU
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Services
Directive 2014/24/EU

Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: JNCC Support Co.
Postal address: Monkstone House, City Road
Town: Peterborough
Postal code: PE1 1JY
Country: United Kingdom
Telephone: +44 1733562626
Email: ojeucontracts@jncc.gov.uk
Fax: +44 1733555948
Nuts code: UK
Internet address(es):
Main address:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Monitoring of Birds in the Environment.

Reference number: A17-0291-1120
II.1.2) Main CPV code: 90700000
II.1.3) Type of contract Services
II.1.4) Short Description:
The primary objectives of the contract are: 1) to monitor most UK breeding bird populations, and to identify population trends, and the likely demographic mechanisms and environmental causes of these changes; 2) to assess and monitor passage and wintering water-bird populations at the site, country and UK level, and to identify population trends, and the probable reasons and causes of these; 3) to contribute to the fulfilment of the UK’s national and international reporting obligations with respect to bird surveillance and monitoring; 4) to disseminate data and information collected to the public, conservation practitioners, governmental decision makers and others.
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:1857450
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code: UK Main site or place of performance:United Kingdom.

II.2.4) Description of the procurement
Negotiated Procedure.

II.2.5) Award criteria
Quality criterion – Name: Criterion 1/Weighting:10Quality criterion – Name: Adequacy of outputs/Weighting:10Quality criterion – Name: Expertise and experience of team/Weighting:20Quality criterion – Name: Probability of success/Weighting:20Quality criterion – Name: Value for money/Weighting:15
Cost criterion – Name: Ability to co-align resources to deliver enhanced work areas/Weighting:25
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: A17-0291-1120
Title: Monitoring of Birds in the Environment

V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2017-02-27
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: British Trust for Onrithology
Postal address: The Nunnery
Town: Thetford
Country: United Kingdom
Telephone: +44 1842750050
Email: info@bto.org
Fax: +44 1842750030
Nuts code: UK
Internet address:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
Total value of the contract/lot/concession:1857450
Currency:GBP
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
To view this notice, please click here:

GO Reference: GO-2017331-PRO-9913269.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Joint Nature Conservation Committee
Postal address: Monkstone House
Town: Peterborough
Postal code: PE1 1JY
Country: United Kingdom
Telephone: +44 1733866894
Fax: +44 1733555948

VI.4.2) Body responsible for mediation procedures
Official name: Joint Nature Conservation Committee
Postal address: Monkstone House
Town: Peterborough
Postal code: PE1 1JY
Country: United Kingdom
Telephone: +44 1733866894

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Joint Nature Conservation Committee
Postal address: Monkstone House
Town: Peterborough
Postal code: PE1 1JY
Country: United Kingdom
Telephone: +44 1733866894
Fax: +44 1733555948

VI.5) Date of dispatch of this notice:
2017-03-31

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
British Trust for Ornithology (BTO) has a unique relationship with a large network of skilled volunteers who collect the data for the existing BTO schemes: Breeding Bird Survey (BBS), Wetland Bird Survey (WeBS), Nest Record Scheme, Ringing Adults for Survival, Constant Effort Sites, and general ringing. The scheme would not be possible without these volunteers, many of whom are loyal members of the charity, familiar with the transect routes and methodology, and skilled in bird identification and handling.
BTO is the only supplier who can effectively mobilise their large network of volunteer bird recorders, which is essential to the successful running of the monitoring schemes. Whilst other Non Government Organisations may have large volunteer bases, BTO is the organisation with the largest volunteer base with skills and interest in recording birds. In addition, it is essential to the scheme to ensure continuity of the transects and sites that are already established in order to maintain scheme power and reduce bias caused by changing recorders. If coordination of transect recording was transferred to another organisation there would likely be issues with inconsistency of data collection, a very high risk of a reduction in sample size, and breaks in sampling of sites with a long data series. There would also be a substantial transition cost to build up a replacement network of volunteers.
The contracting authority considers that there are no alternatives and that the supply of services can only be meet by a particular operator as detailed above for the following reasons: Competition is absent for technical reasons, and the protection of exclusive rights, including intellectual property rights.
British Trust for Ornithology hold contact details of volunteer recorders which are protected under the Data Protection legislation, so there may be issues with sharing with an alternative operator.

Post written by: Andrew Perry