Defence Online

Type of document: Contract Notice
Country: United Kingdom

UK-Peterborough: Environmental services.

Preliminary Questions
This notice is published by:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
JNCC Support Co.
Monkstone House, City Road, Peterborough, PE1 1JY, United Kingdom
Tel. +44 1733562626, Fax. +44 1733555948, Email: ojeucontracts@jncc.gov.uk
Main Address:
NUTS Code: UK

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
Environment

Section II: Object

II.1) Scope of the procurement

II.1.1) Title: Monitoring of Birds in the Environment.
Reference number: A17-0291-1120

II.1.2) Main CPV code:
90700000 – Environmental services.

II.1.3) Type of contract: SERVICES

II.1.4) Short Description: The primary objectives of the contract are: 1) to monitor most UK breeding bird populations, and to identify population trends, and the likely demographic mechanisms and environmental causes of these changes; 2) to assess and monitor passage and wintering waterbird populations at the site, country and UK level, and to identify population trends, and the probable reasons and causes of these; 3) to contribute to the fulfillment of the UK?s national and international reporting obligations with respect to bird surveillance and monitoring; 4) to disseminate data and information collected to the public, conservation practitioners, governmental decision makers and others.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,857,450
Currency: GBP

II.2) Description

II.2.2) Additional CPV codes:
Not provided

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of the procurement:
Negotiated Procedure

II.2.5) Award criteria
(Directive 2014/24/EU / Directive 2014/25/EU)
Quality criterion – Name: Criterion 1 / Weighting: 10
Quality criterion – Name: Adequacy of outputs / Weighting: 10
Quality criterion – Name: Expertise & experience of team / Weighting: 20
Quality criterion – Name: Probability of sucess / Weighting: 20
Quality criterion – Name: Value for Money / Weighting: 15

Cost criterion – Name: Ability to co-align resources to deliver enhanced work areas / Weighting: 25

II.2.11) Information about options:
Options: No

II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information:
Not provided

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure: Negotiated procedure without prior publication (in accordance with Article 32 of Directive 2014/24/EU)

IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2)Administrative Information

IV.2.1) Previous publication concerning this procedure:
Notice number in OJ S: Not provided

Section V: Award Of Contract/Concession

Award of Contract/Concession No: 1
Contract No: A17-0291-1120 Lot Number: Not Provided Title: Monitoring of Birds in the Environment

V.2) Award of contract/concession

V.2.1) Date of contract award decision: 27/02/2017.

V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No .

V.2.3) Name and address of the contractor/concessionaire, No. 1:
British Trust for Onrithology
The Nunnery, Thetford, United Kingdom
Tel. +44 1842750050, Fax. +44 1842750030, Email: info@bto.org
Internet address:
NUTS Code: UK
The contractor/concessionaire will be an SME: Yes

V.2.4) Information on value of the contract/lot/concession:
Initial estimated total value of the contract: Not Provided
Total value of the contract/lot/concession 1,857,450
Currency: GBP

V.2.5) Information about subcontracting:
The contract is likely to be subcontracted: No

Section VI: Complementary Information

VI.3) Additional Information:
To view this notice, please click here:

GO-2017331-PRO-9913269 TKR-2017331-PRO-9913268
VI.4) Procedures for review

VI.4.1) Review Body
Joint Nature Conservation Committee
Monkstone House, Peterborough, PE1 1JY, United Kingdom
Tel. +44 1733866894, Fax. +44 1733555948

V1.4.2) Body responsible for mediation procedures:
Joint Nature Conservation Committee
Monkstone House, Peterborough, PE1 1JY, United Kingdom
Tel. +44 1733866894.

VI.4.3) Review procedure
Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Joint Nature Conservation Committee
Monkstone House, Peterborough, PE1 1JY, United Kingdom
Tel. +44 1733866894, Fax. +44 1733555948

VI.5) Date of dispatch of this notice: 31/03/2017

Annex D1 – General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to: Not provided

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No

Service contract to be awarded to the winner or one of winners under the rules of a design contest: No

Purchase of supplies or services on particularly advantageous terms: Not Provided

3. Explanation

Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
British Trust for Ornithology (BTO) has a unique relationship with a large network of skilled volunteers who collect the data for the existing BTO schemes: Breeding Bird Survey (BBS), Wetland Bird Survey (WeBS), Nest Record Scheme, Ringing Adults for Survival, Constant Effort Sites, and general ringing. The scheme would not be possible without these volunteers, many of whom are loyal members of the charity, familiar with the transect routes and methodology, and skilled in bird identification and handling.
BTO is the only supplier who can effectively mobilise their large network of volunteer bird recorders, which is essential to the successful running of the monitoring schemes. Whilst other Non Government Organisations may have large volunteer bases, BTO is the organisation with the largest volunteer base with skills and interest in recording birds. In addition, it is essential to the scheme to ensure continuity of the transects and sites that are already established in order to maintain scheme power and reduce bias caused by changing recorders. If coordination of transect recording was transferred to another organisation there would likely be issues with inconsistency of data collection, a very high risk of a reduction in sample size, and breaks in sampling of sites with a long data series. There would also be a substantial transition cost to build up a replacement network of volunteers.

The contracting authority considers that there are no alternatives and that the supply of services can only be meet by a particular operator as detailed above for the following reasons:- competition is absent for technical reasons, and the protection of exclusive rights, including intellectual property rights.

British Trust for Ornithology hold contact details of volunteer recorders which are protected under the Data Protection legislation, so there may be issues with sharing with an alternative operator.

Post written by: Andrew Perry