Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2016/S 213-388864/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Mixed global and partial bid

Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Derbyshire County Council
County Hall, Smedley Street
Matlock
Postal code: DE4 3AG
United Kingdom
Contact points(s): Corporate Procurement
For the attention of: Matthew Daniels
Phone: +44 1629536894
Email: matthew.daniels@derbyshire.gov.uk
Internet Address(es):
General address of the contracting authority: www.derbyshire.gov.uk
Address of the buyer profile: www.sourcederbyshire.co.uk
Electronic access to information: www.eastmidstenders.org
Electronic submission of tenders and requests to participate: www.eastmidstenders.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Regional or local authority
I.3) Main activity: General public services
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity:
CTP820 Servicing and Cleaning of Kitchen Ventilation Systems.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 1: Maintenance and repair services
Nuts code: UKF1
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS):
The notice involves a public contract
II.1.4) Information on framework agreement:
II.1.5) Short description of the specific contract:
The work comprises of the servicing and cleaning of kitchen ventilation systems at the establishments within the charge of the Council throughout the geographical area of Derbyshire as indicated in the property locations schedule. The authority reserves the right to carry out breakdown repairs with its own employees.
II.1.6) Common procurement vocabulary (CPV): 50710000, 50883000, 50712000
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): YES
II.1.8) Lots:
The contract is divided into lots: Yes. Tenders may be submitted for one or more lots
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
The tender will be split into 2 defined geographical lot areas North and South Derbyshire as detailed in the attached map of Derbyshire (Appendix J). Contractors are entitled to bid for both areas with the most economically advantage bid being successful in each lot area.
—North Derbyshire — Lot Area 1.
—South Derbyshire — Lot Area 2.
Estimated value excluding VAT:
1 000 000 GBP
II.2.2) Information about options:
Options:yes
Description of these options:The contract period is 1.4.2017 to 31.3.2019 with an option to extend for up to 2
further periods of 1 year each subject to annual
performance review.

Provisional timetable for recourse to these options: in months: 120 (from the award of the contract): 24II.2.3) Information about renewals:
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3) Duration of the contract or time limit for completion:
Duration in months: 24 (from the award of the contract)
Information about lots
Lot No: 1; Lot title: Business Area North of Derbyshire County
1) Short description: The lot area is detailed within the map included withthe tender documents.
2) Common procurement vocabulary (CPV): 50710000,50883000,50712000
3) Quantity or scope:
The work comprises the Servicing and Cleaning of Kitchen Ventilation Systems at the establishments within the charge of the Council throughout the geographical area of Derbyshire as indicated in the property locations schedule.The tender will be split into 2 defined geographical lot areas North and South Derbyshire as detailed in the attached map of Derbyshire (Appendix J). Contractors are entitled to bid for both areas with the most economically advantage bid being successful in each lot area.—North Derbyshire — Lot Area 1.—South Derbyshire — Lot Area 2.
Estimated value excluding VAT: 380 000GBP
4) Indication about different date for duration of contract or starting/completion:
Duration in months: 24 (from the award of the contract)
5) Additional information about lots:
N/A.
Lot No: 2; Lot title: Business Area South of Derbyshire County
1) Short description: The lot area is detailed within the map included withthe tender documents.
2) Common procurement vocabulary (CPV): 50710000,50883000,50712000
3) Quantity or scope:
The work comprises the Servicing and Cleaning of Kitchen Ventilation Systems at the establishments within the charge of the Council throughout the geographical area of Derbyshire as indicated in the property locations schedule.The tender will be split into 2 defined geographical lot areas North and South Derbyshire as detailed in the attached map of Derbyshire (Appendix J). Contractors are entitled to bid for both areas with the most economically advantage bid being successful in each lot area.—North Derbyshire — Lot Area 1.—South Derbyshire — Lot Area 2.
Estimated value excluding VAT: 620 000GBP
4) Indication about different date for duration of contract or starting/completion:
Duration in months: 24 (from the award of the contract)
5) Additional information about lots:
N/A.

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
As detailed within tender documentation.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed within tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed within tender documentation.
III.1.4) Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within tender documentation in relation to
the Social Valve Act.
III.2) Conditions for participation:
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if the requirements are met: As detailed within tender documentation.
III.2.2) Economic and financial ability:
Information and formalities necessary for evaluating if the requirements are met: As detailed within tender documentation.
Minimum level(s) of standards possibly required: As detailed within tender documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As detailed within tender documentation.
Minimum level(s) of standards possibly required: As detailed within tender documentation.
III.2.4) Information about reserved contracts:
III.3) Conditions specific to services contracts:
III.3.1) Information about a particular profession:
Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: NO
Section IV: Procedure
IV.1) Type of procedure:
IV.1.1) Type of procedure:
Open
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiatedNO
IV.2) Award criteria:
IV.2.1) Award criteria:
IV.2.2) Information about electronic auction:
An electronic auction will be used: no
IV.3) Administrative information:
IV.3.1) File reference number attributed by the contracting authority/entity:
CTP820
IV.3.2) Previous publication(s) concerning the same contract:
No
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:
Time limit for receipt of requests for documents or for accessing documents:05.12.2016 – 11:00
Payable documents: No
IV.3.4) Time limit for receipt of tenders or requests to participate:
05.12.2016 – 11:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
In days: 180 (from the date stated for receipt of tender)
IV.3.8) Conditions for opening of tenders:
Date: 5.12.2016 – 11:00
Place: County Hall, Matlock
Persons authorised to be present at the opening of tenders: yes.
Additional information about authorised persons and opening procedure: Procurement Officers.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 08102020.

VI.2) Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
VI.4) Procedures for appeal:
VI.4.1) Body responsible for appeal procedures:
Derbyshire County Council
County Hall Smedley Street
Matlock
Postal code: DE4 3AG
United Kingdom
Phone: +44 1629536870
Email: michelle.smith@derbyshire.gov.uk
VI.4.2) Lodging of appeals:
Precise information on deadline(s) for lodging appeals:Derbyshire County Council will incorporate a minimum10 calendar days (or 15 if non-electronic or fax methods used) standstill period at the pointinformation on the award of the contract iscommunicated to the relevant economic operators.Debriefing by the Council shall be in accordance withthe Public Contracts Regulation 2015 (as amended)(the Regulations). Such information should berequested from the addressee in Section 1.1. If anappeal regarding the award of the contract has notbeen successfully resolved the Regulations providefor the aggrieved parties who are of the opinion thatthey have been harmed or are at risk of harm by abreach of the Regulations, to take action in the HighCourt (England, Wales and Northern Ireland). Anysuch action must be brought as soon as possible.
VI.5) Date of dispatch of this notice:
31.10.2016