The Ministry of Defence is delivering a new fully online, end to end procurement system, which will form the basis of a much improved platform for improved supplier interaction with the Department.
The new system is called Contracting, Purchasing and Finance (CP&F). This system will replace the current P2P system.
How will this affect you?
Every effort is being made by the MOD to minimise the impact on suppliers and ensure we meet our contractual and legal obligations. However, in order to migrate the data from P2P to CP&F there will be a period of system downtime. This will commence at 18:00 on 30 September 2016. The new system is expected to be online by 20 October 2016. During this period of system unavailability the MOD will not be processing any orders or invoices; however, goods and services can still be delivered in accordance with contractual arrangements.
This will affect suppliers transacting via Exostar and those transacting with paper (AG173, MOD640 etc). Any transactions submitted during the downtime will be held and processed on the new system when it is brought in line.
To minimise the impact on you, your MOD Commercial Officer has been advised to seek opportunities to ensure the implications of the system unavailability are minimised wherever possible. You are encouraged to make contact with your MOD Commercial Officer to discuss your particular circumstances and any activities that could be undertaken to ensure effective management of your contract during this period.
What happens after Go-Live?
The MOD will endeavour to process the backlog of orders and receipts once CP&F goes live as quickly as possible. However, some minor disruption for up to two weeks post Go-Live can be expected.
The MOD will continue to transact with suppliers in the same way after this system migration as it does now: Exostar and Defence Contracts Online will continue to be used as they are today. There is no change for paper-based transactions (AG173, MOD640 etc).
Supplier support and guidance will be transferred at Go-Live from Capgemini (who currently manage P2P for the MOD) to MOD Defence Business Services (DBS) who will provide a single point of contact for suppliers for all queries relating to transactions or system issues.
Further information:
The following websites will be updated regularly with the latest information about the programme and system availability:
www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system
Should you have any questions about managing your contract during the planned system downtime, please engage with your MOD Commercial Officer directly.
Following CP&F Go-Live the DBS Enquiry Centre can be contacted between 8am and 5pm, Monday to Friday on +44 (0)151 242 2000 or via email on DBSCS-ECFinanceteam@mod.uk.
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Defence Procurement MOD procurement Procurement & contracts
Post written by: Vicky Maggiani
Vicky has worked in media for over 25 years and has a wealth of experience in editing and creating copy for a variety of sectors.
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