Defence Online

Type of document: Contract Notice
Country: United Kingdom

MOD Request For Information

GB-Bristol: Leuchars Aviation Fuel Provision – Request For Information
1. Contract Title
Title attributed to the request by the Contracting Authority: GB-Bristol: Leuchars Aviation Fuel Provision – Request For Information

2. Contracting Authority:
Ministry of Defence – Fuels Enterprise Strategy
MOD Abbey Wood Cedar 3a #3360, Bristol, BS34 8JH, United Kingdom
Tel. 07890 611262, Email: carlyharrington789@btinternet.com
Attn: Carly Harrington

3. Object of the Request for Information:
Contracting Authority’s file Reference number: FES/LEU/RFI-1
Weblink to where further documentation can be obtained: www.contracts.mod.uk
Short description of requirement: Fuels. Fuel pumps. Storage tanks. Oil-storage tanks. Construction work for airfields. Request For Information: The purpose of this RFI is to inform suppliers that the Authority is inviting early stage Industry engagement, in respect of discussing the Authority’s requirement and potential technical options for the supply of F34 and specialist fuel related infrastructure and services at UK Ministry of Defence (MoD),Leuchars airfield, Fife, Scotland (“MOD Leuchars”).
CPV codes :
09100000 – Fuels.
42122180 – Fuel pumps.
44611400 – Storage tanks.
44611410 – Oil-storage tanks.
45235110 – Construction work for airfields.

Time-limit: 11/11/2020 12:00 Information Requested: The Authority would like to invite your company to answer a few questions that will help with how the Authority responds to the technical challenge of providing bulk aviation fuel storage at UK Ministry of Defence (MOD) Leuchars Airfield, Fife, Scotland.

This RFI is not a bidding opportunity but a means by which industry can provide information to help inform the Authority’s understanding of the market’s capability in meeting any future requirement. Any resulting procurement activity will be conducted competitively.

Introduction

1. All information provided as a response to this Request for Information (RFI) is confidential. No information included in your response, or in discussions connected to it, will be disclosed to any other party.

2. The purpose of this RFI is to inform suppliers that the Authority is inviting early stage Industry engagement, in respect of discussing the Authority’s requirement and potential options for the supply of F34 aviation fuel and related fuel infrastructure and services at MOD Leuchars.

3. The Authority would like to invite your company to answer a few questions that will help with how we structure any future options and any procurement routes going forward.

4. This RFI is not a bidding opportunity but a means by which industry can provide information to help inform the Authority’s understanding of the market’s capability in meeting any future requirement. Any resulting procurement activity will be conducted competitively.

Background

5. There is a regular and enduring requirement for Aviation (F34) fuel for the UK Ministry of Defence (MoD) to be supplied at MOD Leuchars.

6. Leuchars airfield operated as MOD Leuchars until 2014 when the airfield operations were downgraded, and the station was taken over by the Army. At this time the Bulk Fuel Installations on site, and all related pipelines for bulk fuel resupply, were closed and decommissioned. There is now an appetite to increase usage of the airfield by UK military aircraft and other NATO partners both for exercises and operations, and to expand the use of commercial and business aircraft. There is a perceived demand for circa 5.5M litres of F34 (Jet A-1 + additives) per annum with possible increasing demand from commercial aircraft. Currently, F34 is currently provided from RAF Lossiemouth, decanted from the bulk fuel tanker at Lossiemouth into one of 3 MOD owned and operated fuel bowsers that then travel to the airfield at MOD Leuchars to fuel the aircraft as required. The lack of any bulk fuel storage at MOD Leuchars currently limits the number of air movements that can be accommodated at MOD Leuchars. Innovative options/ideas are sought to improve the availability of F34 and ideally the options should be adaptive to enable fulfilment of the increasing demand from commercial aircraft. Any options would be required to operate from 07:00 to 18:00 with very occasional weekend or out of hours operations. There is a possible site for any bulk fuel infrastructure replacement. There may be options to take over all the refuelling operations on site, to include aircraft refuelling, and suitable innovative ideas and technical options that combine all of the above may be considered. The Authority is seeking options in relation to the storage, continued operation and maintenance of bulk aviation fuel at MOD Leuchars.

7. The Authority is looking to understand market capability and is open to innovative ideas from industry.

8. Further information is available in regards to MOD Leuchars to aid your responses to this RFI by contacting the Authority at DESLD-FuelsInfra-FES@mod.gov.uk. In submitting your request for further information please reference this RFI and provide your company details.

Purpose of the RFI

9. This RFI aims to achieve the following outcomes:

a. Align the Authority’s requirement with industry standards, processes and capabilities.

b. Inform the Authority’s development of a procurement strategy that will deliver best value for money for Defence, wider central, local and devolved government.

RFI Procedure

10. This RFI will be advertised on the Defence Contracts Online (DCO) and Contracts Finder and issued to all who request an RFI together with other companies whom the MOD believes may be able to provide useful intelligence on this requirement.

11. Responses to this RFI will be reviewed by subject matter experts from different functional areas within MOD. Any details provided in response to this RFI will be used for information purposes only and will not be used to determine the potential Suppliers who will be invited to bid, should the Authority proceed to tender. Nor will responses be used to determine the Authority’s requirement.

12. The results and analysis of this RFI shall not constitute any form of pre-qualification exercise. Any formal procurement process will be undertaken in accordance with EU Procurement Law.

13. Following the issue of this RFI the Authority may hold one to one meetings with suppliers if required. During these meetings the Authority will look to explore RFI Reponses. No further information will be provided on an individual basis other than what has already been released in this RFI. Any details provided in any subsequent meetings will be used for information purposes only and will not be used to determine the potential Suppliers who will be invited to bid, should the Authority proceed to tender.

14. Nothing in this RFI, or any other engagements with Industry prior to a formal procurement process, shall be construed as a representation as to the Authority’s ultimate decision in relation to the future requirement.

How to deliver responses to this RFI

15. To respond to this RFI please respond to the questions detailed below and return electronically to the e-mail address shown below no later than 12:00 GMT on 11 November 2020. Responses will be acknowledged electronically by return e-mail.
 

Contacts

16. For questions relating to this RFI, please contact: Fuels Enterprise Strategy E-mail: DESLD-FuelsInfra-FES@mod.gov.uk

Timeframe

18. Timeframe for the RFI:

a. 21 October 2020 – RFI Published on Defence Contracts Online and Contracts Finder.
b. 12:00 GMT on Wednesday 11 November 2020 – Last date for submission of answers to RFI.

Leuchars Aviation Fuel Provision – RFI

Question

Company Name:

Company Address:

Name of Company representative completing the RFI:

Contact details (e-mail and telephone number):

Company web site address:

Main products/services/line of business:

Main market sector/customers:

Number of years in this market sector:

Please provide details of any technical options you may have for the provision of temporary/semi-permanent/permanent bulk fuel storage or any alternative options at MOD Leuchars. Provide details of operational requirements, environmental considerations, handling limitations, and any supplementary equipment required, and provide detail in respect of where your product/ system has been deployed to support similar requirements/ customers:

Please advise if the product/system is mobile or fixed and any detail specific to either option (eg. time to deploy and redeploy):

Please provide details of product/system component life expectancy and warranty period: