Defence Online

Type of document: Contract Notice
Country: United Kingdom

MOD Request For Information

GB-1: Falkland Islands Bulk Fuel Offload System Upgrade
1. Contract Title
Title attributed to the request by the Contracting Authority: GB-1: Falkland Islands Bulk Fuel Offload System Upgrade

2. Contracting Authority:
Ministry of Defence, Fuels Enterprise Strategy
CEDAR 3A #3360, MOD Abbey Wood, Bristol, BS34 8JH, United Kingdom
Tel. 03067983563, Email: DESCommodities-Comrcl-Fuel@mod.gov.uk
Attn: FES Commercial

3. Object of the Request for Information:
Contracting Authority’s file Reference number: FES/FLK/RFI-1
Weblink to where further documentation can be obtained: www.contracts.mod.uk
Short description of requirement: Fuels. Fuel pumps. Ship refuelling services. Engineering works and construction works. Marine construction works. The purpose of this RFI is to inform suppliers that the Authority is inviting early stage Industry engagement, in respect of discussing the Authority’s requirement for the supply of specialist fuel related infrastructure and services for the UK Ministry of Defence (MoD) located in the Falkland Islands.

The Authority would like to invite your company to answer a few questions that will help with how we structure the future procurement options and any tender documents going forward.

This RFI is not a bidding opportunity but a means by which industry can provide information to help inform the Authority’s understanding of the market’s capability in meeting any future requirement. Any resulting procurement activity will be conducted competitively.
CPV codes :
09100000 – Fuels.
42122180 – Fuel pumps.
63721400 – Ship refuelling services.
45220000 – Engineering works and construction works.
45244000 – Marine construction works.

Time-limit: 06/12/2019 12:00 Information Requested: Confidentiality

1. All information provided as a response to this Request for Information (RFI) is confidential. No information included in your response, or in discussions connected to it, will be disclosed to any other party.

Introduction

2. The purpose of this RFI is to inform suppliers that the Authority is inviting early stage Industry engagement, in respect of discussing the Authority’s requirement for the supply of specialist fuel related infrastructure and services for the UK Ministry of Defence (MoD) located in the Falkland Islands.

3. The Authority would like to invite your company to answer a few questions that will help with how we structure the future procurement options and any tender documents going forward.

4. This RFI is not a bidding opportunity but a means by which industry can provide information to help inform the Authority’s understanding of the market’s capability in meeting any future requirement. Any resulting procurement activity will be conducted competitively.

Background

5. There is a regular and enduring requirement for Marine (F76), Aviation (F35) and Road Diesel (F54) fuels for the UK Ministry of Defence (MoD) to be delivered to the Falkland Islands.

6. Currently bulk fuel is delivered to the Falkland Islands via a tanker ship interfacing with a Single Point Mooring (SPM) platform located circa 800 meters from the Beach head. Innovative solutions/ideas are sought to upgrade / replace the existing pipeline infrastructure that links the Tanker Ship or SPM to the Petroleum Supply Depot to transfer more than one different fuel type.

7. It is envisaged that the requirements will be met via one supplier, who will be able to provide the necessary unloading system and project manage its commissioning, including all necessary testing and training.

8. The Authority is open to innovative ideas including their ownership of the equipment and associated support services, which could include: Authority owned and operated; Suppler owned and operated plus other relevant combinations.

Purpose of the RFI

9. This RFI aims to achieve the following outcomes:

a. Align the Authority requirement with industry standards and processes, for any potential procurement of a bulk fuel delivery system.
b. Develop a procurement strategy that will deliver best value for money for Defence.
c. Inform and aide the Authority’s understanding of the market and the capabilities available.

RFI Procedure

10. This RFI will be advertised on the Defence Contracts Online (DCO) and Contracts Finder and issued to all who request an RFI together with other companies whom the MOD believes may be able to provide useful intelligence on this requirement.

11. Responses to this RFI will be reviewed by subject matter experts from different functional areas within MoD. Any details provided in response to this RFI will be used for information purposes only and will not be used to determine the potential Suppliers who will be invited to bid, should the Authority proceed to tender. Nor will responses be used to determine the Authority’s requirement.

12. The results and analysis of this RFI shall not constitute any form of pre-qualification exercise. Any formal procurement process will be undertaken in accordance with EU Procurement Law.

13. Following the issue of this RFI the Authority may hold one to one meetings with suppliers if required. During these meetings the Authority will look to explore RFI Reponses. No further information will be provided on an individual basis other than what has already been released in this RFI. Any details provided in any subsequent meetings will be used for information purposes only and will not be used to determine the potential Suppliers who will be invited to bid, should the Authority proceed to tender.

14. Nothing in this RFI, or any other engagements with Industry prior to a formal procurement process, shall be construed as a representation as to the Authority’s ultimate decision in relation to the future requirement.

How to deliver responses to this RFI

15. To respond to this RFI please respond to the questions detailed below and return electronically to the e-mail address shown below no later than 12:00 GMT on 6 December 2019. Responses will be acknowledged electronically by return e-mail.
 

Contacts

16. For questions relating to this RFI, please contact: Logistics Delivery, Fuels Commercial E-mail: DESCommodities-Comrcl-Fuel@mod.gov.uk
Address:
NH3 Cedar 3a #3360
MoD Abbey Wood
Bristol BS34 8JH

Timeframe

17. Timeframe for the RFI and follow on activity:

a. 12 November 2019 – RFI Published on Defence Contracts Online and Contracts Finder.
b. 12:00 GMT on Friday 6 December 2019 – Last date for submission of answers to RFI.

Bulk Fuel System Upgrade – RFI

Question

Company Name:

Company Address:

Name of Company representative completing the RFI:

Contact details (e-mail and telephone number):

Company web site address:

Main products/services/line of business:

Main market sector/customers:

Number of years in this market sector:

Please provide details of the product /system your company is capable of supplying in relation to the potential requirement. Please also provide detail in respect of where your product / system has been deployed to support similar requirements / customers:

Please provide high level Rough Order of Margin (ROM) costs, including procurement, Installation, maintenance, service and distribution aspects with associated supporting assumptions:

Please provide details of any operational requirements, taking into consideration environmental situations, operator handling, operational limits / tolerances, procedures to deploy and if there is a need to use any additional / supplementary equipment:

Please provide details of any minimum / maximum product/system off load rates and confirm whether your product is capable of bi-directional flows:

Please provide details of product/system environmental protection features, i.e. spillage prevention, breakaway sections:

Please confirm the number of products your product/system is capable of transferring and if more than one product is capable of being transferred at a time please detail how this is achieved:

Please provide details of product/system maintenance schedules including inspections, servicing, availability of key spares and technical documentation:

Please provide details of any storage and protection requirements:

Please advise if the product/system is mobile or fixed and any detail specific to either option:

Please provide details of product/system component life expectancy and warranty period:

Please detail the minimum / maximum operating distance and ability to manufacture bespoke connections to existing pipework if required: