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Type of document: Contract Notice
Country: United Kingdom

MOD Prior Information Notice

GB-JES/00128: Provision of the 2nd Phase of In-service Support Contract.

1. Contract Title
Contract Title: GB-JES/00128: Provision of the 2nd Phase of In-service Support Contract.

2. Contracting Authority:
Ministry of Defence, ISTAR, Joint Electronic Surveillance (JES) Delivery Team
Ministry of Defence, Joint Electronic Surveillance (JES) Project Team, #1237, YEW 2a,, Bristol, BS34 8JH,, United Kingdom
Tel. 03067933277, Email: stephanie.macdonald110@mod.gov.uk
Contact: Stephanie Macdonald, Attn: Stephanie Macdonald

3. Contract:
Contracting Authority’s file Reference number: JES/00128
Type of Contract: SERVICES
Estimated value of requirement: Category B1: 100M – 250M GBP
Short description of the contract: The Authority has a potential requirement for the provision of in-service support to the SHAMAN system. SHAMAN is a Maritime Communications Electronic Support Measures (CESM) capability being fitted to the Type 45 Destroyers, that provides Intelligence, Surveillance, Target Acquisition and Reconnaissance.
Subject to approval, this new SHAMAN Infrastructure & Support Contract (SISC) will be for the maintenance, update, upgrade and support of the SHAMAN systems and shoreside project infrastructure. The planned contractual requirement is a 5-year contract with a further 5 option years.

The Authority is holding an Industry Day for interested suppliers where further details regarding the project will be briefed. The Industry Day will be held on 11 December 2019 in the Bristol area (full details will be provided to approved attendees).
Please note, attendance is limited to a maximum of three employees per Company and only one division of a Company. Depending on final attendee numbers, the Authority may have to restrict attendance further to two employees per Company. All attendees will need to have UK SC clearance as a minimum to attend this Industry Day.

If you would like to attend the Industry Day please express your interest via email to Stephanie.Macdonald110@mod.gov.uk. Interested parties should respond no later than 16:00 BST Tuesday 3rd December 2019 and provide the following details:

– The names of the employees who are nominated to attend.
– E-mail address and contact telephone number (for each individual).
– Security Clearance level held (for each individual).
– Security Clearance details (to be provided by the Company security officer).

The Authority reserves the right to take a discretionary view for responses received after this period. In addition, the Authority reserves the right to restrict or refuse attendance where deemed appropriate to do so.

Following the Industry Day, the Authority anticipates launching the procurement by advertising a Contract Notice.

Prospective suppliers will be required to hold UK List X status at Contract Award. Tenderers will be required to hold a minimum of SC clearance to have access to ITT documentation. Before you apply to attend the Industry Day, please consider your ability to meet these requirements.

The Authority may at its sole discretion amend and/ or cancel this early market engagement/ subsequent procurement process or withdraw this PIN at any time for any reason. No contractual rights express or implied arise out of this notice.

Indicative time frames for the procurement (subject to confirmation/ change by the Authority):
Contract Notice & Pre-Qualification Questionnaire (PQQ): Dec 19
Invitation to Tender (ITT): April 20
Contract Award: April 21
CPV codes:
35721000 – Electronic intelligence system.

35722000 – Radar.

35730000 – Electronic warfare systems and counter measures.

35720000 – Intelligence, Surveillance, Target Acquisition and Reconnaissance.

Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime DCB:- These contract opportunities are published in the MoD Defence Contracts Bulletin.


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