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Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2019/S 157-386924/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence, Helicopters, Chinook Project Team
Postal address: Teak Level 1 #5101, Abbey Wood North
Town: Bristol
Postal code: BS34 8QW
Country: United Kingdom
Contact Person: Isabelle Hart
Telephone: +44 3067937765
Email: Isabelle.Hart100@mod.gov.uk
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: The Procurement of Dual Mode Landing Lamp (DMLL) Piece Part Spares

Reference number: 700006324 CHC/621
II.1.2) Main CPV code: 34730000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: The authority is seeking to procure via competition piece part spares for the Dual mode landing lamps (DMLLs) fitted to the Chinook aircraft. The contract shall endure for 3 years from contract award and provide support through the provision of spares to the delivery team through bulk buys. A tasking mechanism will be included to facilitate further buys of spares on an ad hoc basis using a Limit of liability (LoL) of allocated funds. Rapid delivery of DMLL spares is desired due to dwindling stock levels at RAF Odiham. The tender evaluation will include consideration of delivery lead times.
II.1.5) Estimated total value:
Value excluding VAT: 500000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
34710000, 35612300

II.2.3) Place of performance
Nuts code: UKK11
Main site or place of performance:Bristol, City of.
II.2.4) Description of the procurement:
The authority is seeking to procure through competition piece part spares for the Dual mode landing lamps (DMLLs) fitted to the Chinook aircraft. The contract duration shall be for 3 years and provide support through the provision of spares to the delivery team through bulk buys, including emergency spares. A tasking mechanism will be included to facilitate further buys using an allotted Limit of liability (LoL). The value of the Limit of liability (LoL) will be confirmed upon contract award following confirmation of the cost of the initial orders in the winning bid. Rapid delivery is desired due to dwindling stock levels at RAF Odiham and tender evaluation will include consideration of delivery lead times.
Interested parties can access the invitation to tender (ITT) documents for this procurement, which includes the specification and tender evaluation criteria, on contracts finder at the following link: _____________
If you are unable to access these, please contact the authority at Isabelle.Hart100@mod.gov.uk
It is mandatory that all interested parties notify the authority at Isabelle.Hart100@mod.gov.uk
This will ensure that any future communications and responses to clarification questions are issued to all parties taking part.
The cyber risk level for this contract has been assessed using the Government supplier cyber risk assessment service (Gov.uk) online tool and has been assessed to be of very low risk (Reference: RAR-QB84SND5). A Supplier assurance questionnaire (SAQ) must be completed via the supplier cyber protection service (Octavian) to demonstrate compliance with the required cyber risk level.
Supplier’s will be required to complete a statement of good standing, which will be supplied with the invitation to tender (ITT) documentation and must be completed by interested parties. The deadline for completion is the tender return date: it is expected that this will be included within the tenderers bid.
II.2.5) Award criteria

II.2.6) Estimated value:
Value excluding VAT: 500000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2019-09-17 Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2019-09-18 Local time: 10:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government security classification.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
GO Reference: GO-2019812-DCB-15240234
VI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence, Helicopters, Chinook DT
Postal address: Teak Level 1 #5101, Abbey Wood North
Town: Bristol
Postal code: BS34 8QW
Country: United Kingdom
Telephone: +44 3067937765
E-mail: Isabelle.Hart100@mod.gov.uk

VI.4.2) Body responsible for mediation procedures
Official name: Ministry of Defence, Helicopters, Chinook Delivery Team
Town: Bristol
Country: United Kingdom
Telephone: +44 3067937765
E-mail: Isabelle.Hart100@mod.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Ministry of Defence, Helicopters, Chinook Project Team
Town: Bristol
Country: United Kingdom
Telephone: +44 3067937765
E-mail: Isabelle.Hart100@mod.gov.uk
VI.5) Date of dispatch of this notice:2019-08-12


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