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Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2019/S 053-121320/EN)
Nature of contract: Supply contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Wales National Pool Swansea
Postal address: Sketty Lane
Town: Swansea
Postal code: SA2 8QG
Country: United Kingdom
Telephone: +44 1792295836
Email: procurement@swansea.ac.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
another address:Official name: Swansea University
Postal address: Singleton Park
Town: Swansea
Postal code: SA2 8PP
Country: United Kingdom
Email: Procurement@Swansea.ac.uk
Internet address(es):
Main address:

Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Leisure Management and Access Control System

Reference number: SU114(19)
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract: Supplies
II.1.4) Short Description: Wales National Pool Swansea (“WNPS”) and Swansea University (“SU”) seeks to appoint a single source framework supplier for the provision of a leisure management system and access control for a period of 4 years with scope to enter into a call-off contract for a term of up to 6 years at WNPS and SU discretion, for the provision of a range of leisure management software solutions, supply and install access control equipment, cloud hosting and annual support and warranty services at 2 sites: Swansea University International Sport Village and Swansea University Bay Campus. The supplier will need to be capable of commencing system build no later than week commencing 17.6.2019 to enable the system to be launched and go live on the 4.9.2019 ahead of the start of the next academic year.
II.1.5) Estimated total value:
Value excluding VAT: 450000 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
48217000, 48219300, 48220000, 48311000, 48330000, 48333000, 48400000, 48480000, 48500000, 48223000, 42961100, 51611100, 72266000

II.2.3) Place of performance
Nuts code: UKL18, UKL17
II.2.4) Description of the procurement:
Wales National Pool Swansea (“WNPS”) and Swansea University (“SU”) seeks to appoint a framework supplier for the provision of a leisure management system and access control for a period of 4 years with scope to enter into a call-off contract for a term of up to 6 years at WNPS and SU discretion. The potential for a 6 year call-off is to provide that WNPS and SU retrieve value from potentially significant up-front costs.
This will be a Framework Agreement awarded to a single source supplier.
The supplier will provide a range of leisure management software solutions, supply and install access control equipment, cloud hosting and annual support and warranty services.
The provision is to meet the requirements at 2 sites: Swansea University International Sport Village and Swansea University Bay Campus.
The supplier will need to be capable of commencing system build no later than week commencing 17.6.2019 to enable the system to be launched and go live on the 4.9.2019 ahead of the start of the next academic year. The supplier will need to be able to work around WNPS hosted National Events and academic term times to ensure minimum disruption to the customer experience.
II.2.5) Award criteria

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:yes
Identification of the project:The funding for this contract may be from a number of different sources incl the Welsh Gov, UK Gov, EIB Loan or ERDF

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement

Framework agreement with a single operatorIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2019-04-11 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:4(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2019-04-11 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
Etender Wales Reference ITT_73571
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at
(WA Ref:90483)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Swansea University
Postal address: Procurement — Finance, Swansea University, Singleton Park
Town: Swansea
Postal code: SA2 8PP
Country: United Kingdom
Telephone: +44 1792295890
Internet address: www.swansea.ac.uk
VI.5) Date of dispatch of this notice:2019-03-12


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