Defence Online

Update Notification of P2P System Downtime and the Introduction of the Contracting Purchasing & Finance System

Homeland October 4, 2016

CONTRACTING, PURCHASING AND FINANCE

REVISED DATES

The current P2P system will be taken down at 18:00 hours on 27th October 2016

The new CP&F system will be switched on – 18th November 2016.

 All previous dates are to be ignored.

How Will This Affect Suppliers

Suppliers will be affected by the introduction of the new CPF system as the current P2P system is taken down at 18:00 hours on 27^th October 2016.

 Every effort is being made by the MOD to minimise the impact on suppliers and ensure we meet our contractual and legal obligations. However, if these arrangements cause you any difficulties, you should contact your MOD Commercial Officer as soon as possible and agree a course of action. During the downtime period and until CP&F is switched on (18 November) the MOD will not be processing any orders or invoices. Please be aware that goods and services can still be delivered in accordance with contractual arrangements and those trading via Exostar and on paper based contracts can continue to submit invoices during this time – the invoices will go on hold until MOD can process them on the new CP&F system.

During the downtime period the MOD will not be able to process orders via P2P but existing paper based processes will still operate. The MOD will arrange for high priority orders to be processed during this period and may bring some orders forward.

The MOD will take all action to process the backlog of orders following Go-live but, some minor disruption for up to 2 weeks can be expected.

The MOD will continue to transact with suppliers in the same way it does now, the impact on business process for the vast majority of its Suppliers will be minimal.

The main points to draw out from the changes being implemented are:

• The interfaces used to transact with the MOD will remain unchanged. Exostar and Defence Contracts Online will continue to be used as they are today.
  

• Supplier support will be transferred on Release 2 ‘Go-Live’ from Capgemini (who manage the current P2P system) to Defence Business Services who will then be managing CP&F within the MOD. Contact details will be made available closer to go live.

 New and improved guidance for suppliers will be available at ‘Go-Live’ along with a single point of contact for all queries relating to transactional or system issues you may encounter when Doing Business with the MOD.

 Updates to future capability delivery will be communicated in due course.

 CPF.gov website

Post written by: Julie Shennan

Features Editor of MOD DCB Magazine and MOD DSS Yearbook. Content Marketing Executive at BiP Solutions (Defence Online's sister company). Editor and founder of Artsnfaffs Online Magazine.